The Office of Grants provides a wide range of grant services in support of the Strategic Plan of the University designed and approved by the Executive Board, the Office of the President, and the Provost.  Please contact Alvernia University Office of Grants, Mary E. Chown, BS, MS Ed., Director of Grants, Alvernia University, Office 610-796-8379, Email mary.chown@alvernia.edu

By maintaining awareness of specific funding opportunities, as well as trends in development of such opportunities, the Office of Grants seeks to offer services that support the growth of Alvernia University through specific program and project support, scholarship and endowment support, and further advancing the University's research portfolio.

Specific tasks accomplished by the Office of Grants includes but is not limited to:

  1. Identification and analysis of funding opportunities and communication to/with the faculty; fostering familiarity across the University of viable grant programs, interests and capabilities, and facilitating collegial interactions
  2. Assistance to faculty in program development strategies and proposal development; encouraging partnerships and communications to increase University cohesion both on and off campus.
  3. Planning and orchestration of seminars and workshops to assist the campus community in developing proposal and management skills
  4. Assist with and lead the management of sponsored projects across the University through the full grant cycle, to include pre award, post award, financial management, and required reporting
  5. Analyze funding opportunities in light of the interests and circumstances of faculty and groups, and provide abstracts and summaries that assist in selecting ideal opportunities
  6. Elicit, collect, organize, edit and redact materials from multiple sources as appropriate in order to prepare coherent proposals that meet sponsor requirements
  7. Establish and maintain Internal Controls for sponsored projects across the University, ensure compliance with all applicable federal laws, funder requests, and University Policies.
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Faculty Grant Support
The Office of Grants assists faculty members in pursuing external grants and corporate partnerships. We can help research suitable funding opportunities, review and critique proposals, aid in proposal design and submission, and offer grants-related training and information sessions. We are located in the Upland Center on the second floor Room 203. Please contact the Office of Grants to begin the grants process: Alvernia University Office of Grants, Mary Chown, BS, MS Ed., Director of Grants, Alvernia University, Office 610-796-8379, Email mary.chown@alvernia.edu
Bernardine Lecture Hall
Workshops and Support
The Office of Grants offers workshops on techniques and resources for crafting competitive applications. Topics include: Introduction to grant seeking, Instructional sessions on pre award, post award and grant management, and Targeted workshops for specific departments and concentrations.
Workshops are scheduled throughout the year based on faculty interest. If you would like to attend one, or have an additional topic to suggest, please contact Mary Chown.

Additionally, faculty members are encouraged to have peer resources available to assist with proposal development. While our office critiques proposals on the mechanics, structure, and form required on a per funding agency basis, it is tremendously helpful to have a peer read your proposal for ideas and content.

Because many review panels are made up of readers from different disciplines, it is useful to have someone outside your department read your proposal as well as having it read by someone who works in your area. Those outside your discipline will be particularly well suited to pointing out where you've made assumptions about common knowledge, relied on jargon, etc.
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Grants Management
These guidelines are designed to assist faculty and staff in administering grants and contracts and managing projects.

Responsibilities of the Project Director:
Alvernia University is the legal recipient of all contracts or award documents and other legally binding agreements including leases, facility rental, independent contractor agreements, or other agreements that involve risk or liability to the University. In hiring, managing, paying, evaluating and terminating employees, Project Directors must work within the University personnel policies and confer and cooperate with the Director of Human Resources in all matters related to personnel.

Fiscal Management:
The authority to use budgets for their intended purposes is inherently provided to the Project Director. To assure an orderly process and reasonable controls, University purchasing guidelines and procedures must be followed. Project Directors are expected to work closely with the Accounting office in maintaining accurate accounting for the administration and management of grant funds.

Responsibilities of the Grant Manager:
The Project Director may also be the Grant Manager depending on the size of the award. If the award is over $24,999 in any grant year, a Grant Manager will be designated. Also, if the award is Federal or State, a Grant Manager must be designated regardless of the size of the award. The Grant Manager will work closely with the Director of Grants and ensure that all documentation is complete, all reporting is timely and all expenditures are reasonable, appropriate and necessary. The Grant Manager will meet quarterly with the Director of Grants and participate in the Internal Grant Review. The Grant Manager is also responsible for coordinating the grant timeline and assuring benchmarks by providing reminders and updates to the Project Director and if applicable the “Grant Team”.

Responsibilities of the Director of Grants:
The Director of Grants is responsible for oversight of all grant awards across campus. The Grants Office holds both an electronic and paper copy of all information pertaining to each grant awarded to the University. The Director of Grants is responsible for establishing and maintaining Internal Controls for the University in conjunction with multiple departments across the University (accounting, purchasing, financial aid, etc). Responsibilities of the Director of Grants include compliance, accountability, ethics, and assurance of all contractual agreements outlined in the award letter. Reporting and closeout of the grant will be monitored closely by the Director of Grants to ensure accuracy in regard to accounting, federal and state regulations and mandates, and established internal controls.

University Policies Concerning Grants:

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Policy for Faculty Compensation
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General Grant Policies and Procedures
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Internal Control Policy
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Grant Decision Tree
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Drug Free Workplace Policy
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Conflict of Interest Policies and Disclosure Forms
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Ethics Point Policy and Research on Human Subjects
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Whistle Blower Policy
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Policy and Procedure for Grant Announcements