Job Summary:

The Director of Grants plans, organizes, and manages all grant development functions at the University. Oversees grant-seeking efforts to ensure adherence to institutional policies, strategic objectives, and University Mission. Primary responsibilities include: 1) identify potential grant funding opportunities from government, foundation and corporate sources; 2) prepare and manage the institutional portfolio of grant proposals; 3) serve as principal writer and assist faculty and administrators as co-author;  4) prepare and submit applications to ensure quality and compliance with sponsor specifications; and 5) develop and implement systems and procedures to ensure successful grant-seeking efforts at the University.  The Director works closely with the Provost, Academic Deans, faculty, and staff to pair funding opportunities with new and existing University initiatives and strategic objectives. Serves as lead internal consultant to college faculty, administrators and executives on grant development. Works to create a grant-seeking culture by organizing internal and promoting participation in external professional development opportunities, including grant workshops and meetings with agency representatives. Serves as primary institutional contact and collaborator with external grants consultants.


Essential Functions:

  • Promote Franciscan ideals and adherence to the Mission of the University as demonstrated by the University Ideal Characteristics.  As we are an equal opportunity employer committed to Franciscan values, all employees share responsibility for advancing diversity, equity, and inclusion in the performance of their roles while demonstrating: service orientation, respect for all, intellectual curiosity, solution focus and innovation, and mutual accountability.
  • Oversee pre- and post-award management of institutional grants and monitor progress to ensure successful implementation in compliance with contract terms and agency requirements. Support grant project directors and managers and provide leadership on all matters related to compliance, risk management, and administration of sponsored projects including legal, ethical, regulatory, and performance aspects.
  • Support grant development for complex grant initiatives at the Holleran Center for Community Engagement, the O’Pake Institute for Economic Development and Entrepreneurship and also our Philadelphia and Schuylkill Centers.  Collaborate and support the Centers’ leadership to identify needs, clarify grant objectives, and define projects’ scope of work.
  • Research existing, emerging, and new federal and state legislation and regulatory requirements impacting grant initiatives. Communicate findings with internal constituents to inform university practices and ensure compliance with requirements governing grant-funded projects.Lead the development of an institutional strategic framework for soliciting grant funds.
  • Meet with members of the Senior Leadership Team, deans, department chairs, and directors to discuss program plans and funding needs. Direct cross-functional teams in long- and short-range planning for new or enhanced programs and services. Develop, implement, and monitor an annual grant funding plan with measurable goals and objectives
  • Research, evaluate, and identify funding opportunities in alignment with institutional priorities, strategic goals, and the university’s competitive position. Communicate and seek approval from the SVP and Provost and program administrators. Organize and coordinate teams for proposal development including the development of detailed project budgets in collaboration with accounting staff and with the approval of the CFO.  
  • Lead pre-award grant development activities. Coordinate planning and data collection. Provide assistance with setting goals, objectives, timelines, budgets, evaluation and sustainability plans. Oversee and participate in writing, editing, and review of all grant proposals. Ensure on-time submission, completeness, and compliance of grant proposal. Monitor grant management databases to track grant submissions, award status, compliance and performance metrics.
  • Lead post-award grant performance/compliance activities. Organize orientation meetings, facilitate trainings, and serve as key point of contact with funding agencies. Assist project directors and grant teams with monitoring fiscal and programmatic activities in alignment with compliance and performance metrics. Provide guidance in monitoring progress toward project goals and objectives in collaboration with grant accounting. Ensure on-time submission, completeness, and compliance of grant reports to sponsors.
  • Lead the university’s efforts in preparing for and responding to agency monitoring visits, external audits, or other cross- site evaluations requiring a review of project documentation and practices
  • Support the development of grant related strategic partnerships with business and industry, educational institutions, economic development and community-based agencies; facilitate external grant related partnership meetings; lead grant partnership development activities, assist in negotiation of roles, duties and contributions.
  • Develop and implement institutional policies, guidelines, standards, controls, procedures, and communication systems, in consultation with accounting staff, to provide internal controls over award activities and expenditures to ensure compliance.
  • Design and implement opportunities for faculty and staff to develop and enhance grant seeking and grant writing skills.
  • Foster, develop, and maintain relationships with government, foundation, and corporate granting agencies to strengthen collaborations and expand future funding opportunities. Network with grant development staff from institutions of higher education.
  • Facilitate and coordinate the functions of the Grants Review Committee including planning the grant calendar for approval by the Senior Leadership Team.
  • Maintain the institutional grants database. Prepare quarterly reports on grant office statistics. Prepare ad-hoc reports on grants activities and related topics as requested. Prepare an annual grant report to the SVP and Provost.



  • Bachelor’s Degree, Masters preferred
  • At least five years of experience in successful grant proposal writing and grants management, preferably within a higher education setting
  • Demonstrated evidence of leadership and project management skills
  • Excellent communication (oral and written), interpersonal, organizational and analytic skills required
  • Ability to work collaboratively with faculty, administrators, and staff on campus
  • Ability to handle multiple projects simultaneously, prioritize and meet strict deadlines
  • Demonstrated proficiency with Microsoft Office and related software, including databases, graphics programs, and grant submission software. Advanced Excel skills required
  • Ability to learn new software
  • Commitment to the mission, vision, and values of Alvernia University


Physical Requirements:

  • Attendance is required in order to perform the duties of this job.
  • Must be able to perform tasks which involve the ability to exert light physical effort in sedentary to light work on a daily basis.  Tasks may involve extended periods of time at a keyboard or workstation.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • This job description is not intended to be all inclusive, and does not contain a comprehensive listing of all duties and activities that might be useful.


Contact:            Human Resources


Posting Date:   August 6, 2020

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