Finance and Administration

Procurement and Risk Management

Insurance Requirements

The following wording should be used in requests for proposals, quotations, purchase orders, contracts, leases and rental agreements, in the event the vendor, contractor, or guest group will perform work on University property or use the University’s facilities for an event.

“A Certificate of Insurance must be received by Alvernia University prior to the commencement of any work on campus or the use of University facilities.  The Certificate must name Alvernia University, its agents, and employees as additional insured under the Comprehensive General Liability, Automobile Liability and Umbrella Liability policies and must evidence the minimum limits set forth below.  It is the responsibility of the insurance carrier to provide the University with thirty (30) days advance written notice prior to cancellation or expiration of the insured’s policy.

Minimum Insurance Requirements:

Workers Compensation:

In statutory limits

Employers Liability:

$500,000 per occurrence

Comprehensive General Liability:

$1,000,000 each occurrence & $2,000,000 aggregate

Automobile Liability:

$1,000,000 each occurrence

Umbrella/Excess Liability:

$2,000,000 each occurrence & $2,000,000 aggregate

Certificates shall be issued to:  Alvernia University, Attn: Procurement & Risk Management, 400 Saint Bernardine Street, Reading, PA 19607.

All policies shall be in effect with companies holding an A.M. Best rating of “A” or better and shall be licensed to do business in the Commonwealth of Pennsylvania.  Such companies shall also be acceptable to the University.”

Additional insurance is required for vendors who provide services that:

  • Require a professional license (i.e. architects, consultants, exterminators, etc.); or
  • Have access to the University's network, computer systems, or personally identifiable information; or
  • Conduct work that poses an environmental risk (i.e. remediation services; transportation, purchase, delivery, disposal of fuel, chemicals, or waste; etc.); or
  • Sell software, regardless of whether or not the vendor will ever be on University property. 

It is recognized that certain small vendors, contractors, or groups may not be able to afford to purchase the standard insurance limits the University requires. Depending on the risk involved and the value of the contract, it is possible that an exception may be made. However, no exceptions to the limits outlined above are permitted without the approval of the Procurement Manager.

Please contact the Procurement Manager for assistance.

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Office Hours
Monday - Friday 8:00 am – 4:30 pm

Mailing Address
400 Saint Bernardine Street
Reading, PA  19607

Office Location
951 Morgantown Road, 2nd floor
Reading, PA  19607

Denise Heck
Procurement / Accounting
Phone: 610.796.8338

Ann Nawrocki
Lead Procurement Associate
Phone: 610.796.8428


finance and administration

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