What is the purpose of the Copyright Policy?
Copyright & Fair Use
What is Copyright?
How do I know if a work is protected by copyright?
What is Fair Use?
Don’t all university activities fall under fair use?
Who is responsible for making decisions on copyright and fair use?
What are the duties of the Copyright Committee?
How do I know if my purposes constitute fair use?
Guidelines For Fair Use - Classroom/Research
May I make a single copy for classroom use or research?
May I make multiple copies for classroom use?
What if classroom copying falls outside of fair use?
May I show a rented, borrowed, or purchased copy of a video in class?
May I record something from television and show it in class?
May faculty or students incorporate copyrighted works into multimedia presentations?
May I incorporate materials found on the Internet into research or classroom use?
May I use materials created or published outside the United States?
May I use copies of sound recordings or sheet music in the classroom?
Guidelines For Fair Use - Library - Reserves/including Blackboard
What items may be placed on reserve in the library?
May items be placed on reserve electronically (Blackboard)?
May I copy or link to online databases and electronic journals?
How many times may I place an item on reserve?
Who determines if a reserve reading is within fair use?
What if a reserve items falls outside of fair use?
Guidelines For Fair Use - Library - Copying
May the library make copies of copyrighted material for patrons for research purposes?
May the library make copies for preservation purposes?
Is the library responsible for copyright infringements on unsupervised copy machines or other reproducing equipment?
Guidelines For Fair Use - Library - Interlibrary Loan
May the library make copies to send elsewhere for interlibrary loan?
Guidelines For Fair Use - Computer Software
Is computer software subject to fair use exemptions?
May I make copies of software that I personally own?
May I make copies of software that is owned by the university?
Guidelines For Fair Use - Computer/Internet Use
May I download music or share files?
Guidelines For Fair Use - Performance Rights for Copyrighted Video Recordings
May I show a video that I have purchased or rented?
How do I get public performance rights for a video?
Guidelines For Fair Use - Performance Rights to Produce a Play or Musical
How do I get performance rights for a play or musical?
Guidelines For Fair Use - Obtaining Rights to Use Music in a Live Performance
How do I obtain rights to use a specific artist’s version of a song?
How do I obtain rights to have someone play or sing a song live?
The purpose of this policy is to assist members of the Alvernia Community in meeting research and teaching needs in accordance with a good-faith understanding of the principles of copyright and fair use.
COPYRIGHT & FAIR USE
Copyright is the group of fundamental rights given to the creators of “original works of authorship” that are “fixed in any tangible medium of expression.” These mediums include, but are not limited to: print, video, DVD, sound recordings, computer disks, and Internet communications. The rights of the copyright owner include:
Copyright infringement occurs when anybody other than the copyright owner exercises any of these rights without permission.
Under today’s law it is not necessary to register a work with the U.S. Copyright Office in order to receive copyright. Just because you do not see a copyright notice, it is not safe to assume that a work is not subject to copyright. Generally, all tangible and original works are protected by copyright. The exceptions are:
Fair use allows for the use of copyrighted materials, within certain limitations, for purposes such as “criticism, comment, news reporting, teaching (including multiple copies for classroom use), scholarship, or research.” The law does not clearly delineate the boundaries of fair use. Instead, the law provides four factors, each of which must be weighed equally in order to determine fair use:
Fair use usually only applies to instructional use, such as in the classroom or the library. University activities such as extra-curricular clubs and organizations, the yearbook, or musical and dramatic presentations usually fall outside the umbrella of fair use. However, even in instructional use, all four factors must be considered in order to determine fair use.
The primary responsibility for copyright decisions lies with the individual who is responsible for overseeing the relevant project or activity. Faculty are responsible for ensuring student compliance with copyright law in classroom research and activities. The Library Director oversees copyright compliance in library-related matters. Student Services is responsible for overseeing copyright compliance in extra-curricular activities. Questions on copyright issues may be referred to the Copyright Committee.
The Copyright Committee drafts copyright policy, acts as an information resource, and advises on possible copyright violations. The Copyright Committee does not dispense legal advice or act as a policing agent.
Copyright law rarely offers a definitive application of fair use for any specific situation. Therefore, fair use depends on a case-by-case reasonable and responsible application of each of the four factors. Educational purpose weighs in favor of, but does not guarantee, fair use. Congressional committees have established “safe harbor” guidelines for fair use exemptions for institutions of higher education. However, these guidelines are not law. They represent minimal permissible conduct under which fair use can be applied. While many consider these guidelines to be too restrictive, they define the limits within which we can be sure of complying with copyright law. These guidelines include:
GUIDELINES FOR FAIR USE
(Adapted from the Agreement on Guidelines for Classroom Copying)
Multiple copies (not to exceed one copy per student in a course) may be made for classroom use, provided that the copying does not have a significant detrimental impact on the market for the copyrighted work. Classroom copying should meet the standards of brevity, spontaneity, and cumulative effect.
Instructors wishing to make copies that fall outside of fair use have several options:
Legitimate (legally produced) copies of videos may be shown in the classroom as part of face-to-face instruction. The classroom must be restricted to only the educators and the students. See below for extra-curricular use of videos.
Off-air recordings may be used once by instructors within the course of relevant teaching activities. The program must be viewed within 10 school-days of the recording. PBS has negotiated extended taping rights for many of its programs. For complete instructions on off-air recordings see Guidelines for Off-Air Recording of Broadcast Programming for Educational Purposes.
Both faculty and students can incorporate brief portions of lawfully acquired copyrighted works into multimedia presentations. Generally, up to 10% of the work may be used. In the case of graphics, illustrations or photographs you may use no more than 5 images from one artist of photographer and no more than 10% of the images from a collection.
Faculty may use the multimedia presentations for:
Materials found on the Internet are subject to copyright law in the same way that other media are. See the Fair Use Guidelines For Educational Multimedia. A work does not need to be published or have an attached copyright notice in order to be protected under copyright law. While no specific guidelines have been developed governing use of materials found on the Internet, the principles of fair use must be followed.
Because of United States involvement in international copyright agreements, some works published or created outside the United States may be used within the United States subject to United States Copyright Law.
Materials placed on reserve will be for non-commercial, educational use by the students. Reserve items should not replace the purchase of textbooks or other course material. Instructors should limit the reserve copy to a small portion of the entire work. The following items are considered to be within fair use:
As a rule, single articles or short book excerpts may be placed on reserve on Blackboard with the understanding that access to the Blackboard course is restricted to only those enrolled in the course and the material is not intended to be used more than one semester. For more information see Statement on Fair Use and Electronic Reserves.
The vast majority of these products are available to Alvernia under the terms of license agreements. These contracts determine how each electronic journal or database can be used. License terms override copyright law where they differ. Generally, it is acceptable to use one article per issue and to put it on electronic reserve for only one semester. Using more than one article per issue, or using an article for more than one semester, would require permission from the publisher. Linking to a database or an e-journal from a course page is generally allowed and is the recommended method for providing online information content. EbscoHost, JStor and others of our licensed databases often provide a “persistent link” or a “stable URL” which you may copy and paste onto your course page which will allow the student to access the article directly.
Saving the content (even a single article) from a database or an e-journal and reposting it in an open access (i.e. non-password-controlled) environment which can be accessed by those not in the class is prohibited. Reposting even in a password controlled environment may or may not be allowed. Contact Sharon Neal, Library Director, firstname.lastname@example.org to help you determine whether the e-journal or database from which you wish to post content allows it.
Decisions on copyright and fair use rest with the individual responsible for the relevant activity. In this case, it is the instructor. However, the library reserves the right not to place an item on reserve if they judge that the nature, scope, or extent of the copied material is beyond the reasonable limits of fair use. In order to make this determination, full bibliographic information (author, title, journal title or book publisher, and date) must accompany the reserve request.
Library - Copying
Libraries are given special rights other than fair use. These rights are described in Section 108 of the Copyright Law.
The library is not responsible for any copyright infringement provided that a notice is displayed informing users that copying is subjected to copyright law.
Library – Interlibrary Loan
Copies for interlibrary loan become the property of the individual patron and fall under the same rules as other copies for research purposes. In addition:
In general fair use does not apply to computer software because:
Unless the software is copy-protected, you may make a single copy as necessary to use the software on the computer for which it is licensed. You may also keep one copy of the software for backup purposes. However, the Digital Millennium Copyright Act makes it illegal to circumvent any technological protection measures, even if the purpose falls under fair use.
You may not make copies of software that is owned by the university. Check with Information Technology to inquire about the availability of particular software and the licensing restrictions that apply.
As outlined in the Responsible Use Policy Alvernia University students, faculty and staff are expected to comply with copyright laws. Be aware that legal actions have been taken against individuals using university networks for unlawful purposes and that the university will not protect you from such action.
It is not legal to download or share copyrighted material, including music or video files, for which you do not hold the copyright. It is also a violation of the university’s Responsible Use Policy.
Performance Rights for Copyrighted Video Recordings
Unless video recordings are sold or rented with public performance rights or licensed for public performance, they should be considered “home-use only,” defined as a showing in a private residence that is restricted to a “normal circle of family and its social acquaintances.” Viewing a video in a dorm room with a few friends is considered to be home-use. Anything in excess of this, including viewing by a club or other organization requires permission from the copyright holder. The only exception to this is instructional use in the classroom.
Performance Rights to Produce a Play or Musical
The rights for most plays and musicals are held by play publishing houses. Be aware that some plays or musicals are restricted and my not be available for production. For assistance in obtaining rights or for guidance in performing a play or musical, contact the Theatre Program. For more information see Obtaining Rights to Produce a Play or Musical or Use Music in a Live Performance.
Obtaining Rights to Use Music in a Live Performance
To confirm rights to perform music in a live performance on campus, contact The Office of Student Activities. For more information see Obtaining Rights to Produce a Play or Musical or Use Music in a Live Performance.
For on campus performance rights information, contact The Office of Student Activities. For more information, contact the record company and the publisher. Publisher information can be found at either ASCAP (American Society of Composers, Authors and Publishers), BMI (Broadcast Music, Inc.), or SESAC (Society of European Stage Actors & Composers).
For on campus performance of a song live, contact The Office of Student Activities for information. For more information, contact the composer/lyricist’s representative and the publisher. Contact information is available at either ASCAP (American Society of Composers, Authors and Publishers), BMI (Broadcast Music, Inc.), or SESAC (Society of European Stage Actors & Composers).
Rev. 09/16/10 sn