IT Policies

Media Suite Video Recording Policy

Policy Number: ACA 22.2.6
Effective Date: June 1, 2017
Last Updated: March 13, 2017

Purpose

The purpose of this policy is to ensure that Alvernia administrators, faculty, staff and students understand the guidelines and procedures for requesting Video Recording on campus.

Scope

Alvernia administrators, faculty, staff and students.

Procedures / Guidelines

There are two types of Video Recording Requests:

1. Alvernia Sponsored Events
2. Department Sponsored Events and Activities

1. Alvernia Sponsored Events

Definition: Requests for audio/video recording that require the connection to a sound system, Zoom Simulcast, use of various camera angles and video editing for mass, campus-wide video distribution.
Examples include: Nicholas Kristof Lecture, Michael Brown Sr. Lecture, Veteran’s Day Lecture

Policy: The Information Technology Department will provide student workers and staff to assist in the video recording of on-site events that meet the definition of an Alvernia Sponsored Event. Requests for video recording of Alvernia Sponsored Events must be submitted with a 2 week notice in AdAstra.

Procedure: Requests must be submitted through AdAstra notifying both Support Services and the Media Suite. Please include the following information in the description field:

• Date of event
• Location of event
• Set up time
• Start and end time of video recording
• What you will be using video recording for (this will assist us in the editing process)
• Who the video is being distributed to
• Zoom Simulcast requirements
o i.e. Does the event need to be accessible to our Philadelphia/Schuylkill Campuses?
• Contact information

Please be sure to indicate all other requests, such as the reservation of laptops, projectors, table set up, catering, etc. in your AdAstra submission.

Requests must be submitted with a 2 week notice in order to be accommodated.


2. Department Sponsored Events and Activities

Definition: Requests for audio/video recording that only requires the video capturing of an event or activity are considered Department Sponsored Events or Activities. These recordings are often used departmentally or for small scale distribution. Additionally, these recordings do not require connection to a sound system, Zoom Simulcast, use of various camera angles and video editing for mass, campus-wide video distribution.
Examples include: Career Development Speaker Series, Classroom Student Presentations, Mock Interviews, Guest Lecture

Policy: The Media Suite will provide equipment and tutorials for all department specific requests that fall outside of the parameters for Alvernia Sponsored Events. The Media Suite is happy to train Student Workers, Graduate Assistants, Volunteers, Faculty and Staff on the use of recording equipment. The Media Suite can provide assistance in editing your recorded material, if necessary. Additionally, the Media Suite will provide links of your material if used for small scale distribution.

In order to accommodate your request, submit a Service Desk ticket with the following information:

• Date of event
• Name of student/staff member who will be signing out equipment and recording the event
• Type of equipment requested
• Date request for training on use of equipment

Servicedesk@alvernia.edu
610.927.2008 (ext. 2008 on campus)

The equipment will be reserved for the request and available for pick up on the day of the event/activity. Please submit requests more than 1 week in advance so we can accommodate your request.

Definitions

Alvernia Sponsored Events- Requests for audio/video recording that require the connection to a sound system, Zoom Simulcast, use of various camera angles and video editing for mass, campus-wide video distribution.
Department Sponsored Events and Activities- Requests for audio/video recording that only requires the video capturing of an event or activity are considered Department Sponsored Events or Activities. These recordings are often used departmentally or for small scale distribution. Additionally, these recordings do not require connection to a sound system, Zoom Simulcast, use of various camera angles and video editing for mass, campus-wide video distribution.
Sanctions

Additional Contacts
Servicedesk@alvernia.edu

Related Information
Not applicable

History
Not applicable

Responsible University Office
Information Technology

Policy Contact
Manager of Educational Technology
Manager of Support Services

Responsible University Senior Administrator
Provost
Vice President for Finance and Administration

Technology Knowledgebase

Service Desk
Submit a Service Request
610.927.2008
(ext. 2008 on campus)
855.402.3828
ServiceDesk@alvernia.edu



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610.796.5517

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