IT Policies

Media Suite Equipment Requests Policy 

Policy Number: ACA 22.2.2
Effective Date: June 1, 2017
Last Updated: March 13, 2017

Purpose

The purpose of this policy is to ensure that Alvernia administrators, faculty, staff and students understand the guidelines and procedures for requesting equipment from the Media Suite.

Scope

Alvernia administrators, faculty, staff and students.

Procedures / Guidelines

There are two types of Media Suite equipment use:

• Academic (classroom, project, presentation)
• Non-academic (events, personal)

Priority is given to the Academic type, on a “first to reserve” basis.

You may sign out the equipment for a 24 hour time period. Long-term reservations for items such as presentation remotes, adapters, clickers, etc. are handled on a case-by-case basis and priority is given to Academic use. There is no guarantee of availability of equipment as there is a limited supply.

After using equipment, please make sure that it is returned on time so that those who have also requested the equipment will not have to wait any time longer than scheduled.

It is expected that the equipment is returned in the same condition as when checked out (with appropriate accessories included). Media equipment is available for borrowing on a short-term basis. All items must be returned within 24 hours. Equipment loaned out on Friday, is due for a return on the following Monday. A late return will incur a fine of $1 per day after the due date.

For certain classes or projects, equipment may be needed for a period of several days. The Media Suite will accommodate such needs as long as there are no pending reservations. If returning equipment proves to be an issue, you may lose the right to reserve equipment.

For damages to an equipment item, the student borrower will be responsible for the repair costs or the cost of the equipment. For a lost item, the student borrower will pay a fine equal to the equipment cost.

Borrowers with limited experience using audio-visual equipment should learn how to set up the equipment and make sure they know how to operate the equipment prior to the scheduled event.

Please Note: Basic tutorial sessions can be scheduled with Media Suite student workers.

The procedures are outlined as follows:

• Equipment requests are to be placed using the Equipment Request Form. This form can be found in the Media Suite.
• Borrower must print the form and submit request in person.
• Borrower must provide an Alvernia University ID to verify identity.
• All equipment must be picked up by the borrower and must be checked out in the Media Suite.
• All equipment must be returned within 24 hours and checked in at the same location. Fines of $1.00 per day will be assessed if the equipment is kept for more than 24 hours.
• The borrower assumes the responsibility for the safety and security of the equipment. He or she must report any damage or malfunction, should it occur during use.


Definitions
Not applicable

Sanctions
Fines of $1.00 per day will be assessed if the equipment is kept for more than 24 hours. The borrower assumes the responsibility for the safety and security of the equipment. He or she must report any damage or malfunction, should it occur during use. Student borrower or Department is responsible for covering the cost of lost or damaged equipment.

Additional Contacts
Servicedesk@alvernia.edu

Related Information
Not applicable

History
Not applicable

Responsible University Office
Information Technology

Policy Contact
Manager of Educational Technology
Chief Information Officer

Responsible University Senior Administrator
Provost
Vice President for Finance and Administration

 

Technology Knowledgebase

Service Desk
Submit a Service Request
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(ext. 2008 on campus)
855.402.3828
ServiceDesk@alvernia.edu



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