Billing Procedures

Students will be billed for two modules at a time approximately three weeks before the module begins.  Students should submit their payments and finalize financial aid before the module begins.   Financial aid for each module will be listed on a student's bill.  If there is any question concerning the aid on the bill or aid that you may be missing, please contact the Financial Aid Office directly.  Financial aid can be used to cover fees as long as a student has been billed for them by the Student Billing Office.  Bookstore vouchers can be obtained by calling the Student Billing Office, provided there will be a credit on the bill after all aid is applied for that module.

• Tuition Reimbursement
  If students are receiving tuition reimbursement from their employer, they must contact the Financial Aid Office to report the amount.  If the employer allows direct billing, the Student Billing Office will bill the employer who then will pay the college directly when classes begin.  The Student Billing Office will need a letter of authorization from the student so they can bill the employer.

  If the employer requires students to complete courses before they will pay any portion, payment is required before course work begins.  We will not wait until grades have been submitted to the employer to receive payment.  When reimbursement is received for the last module, this reimbursement can be used to pay for the next module.  If grades need to be releases to the employer for reimbursement, the student should stop by the Registrar's Office to sign a release form.

• Loans
  Applications for loans and supporting documents (i.e., tax return, vertification form, transfer credit approval, etc.) must be on file in the Financial Aid Office before loans and grants can be applied to any account.  Loans can only be applied to the modules that are covered by the loan term.



• Veterans
  Enrollment certification for students in the evening division will be sent for a year at a time.  If the student makes any changes in the modules, he or she must contact the VA Coordinator.  For VA purposes, six credits per module is considered full time and three credits per module is considered half time.  Contact the VA Coordinator in the Financial Aid Office to sign up for benefits.

Updated: June 5, 2006

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