Job Postings

Secretary - Department of Humanities and Department of Fine and Performing Arts 

Summary of Duties:

     Secretarial duties for faculty of above departments.  Liaison between faculty and students.

  • Ordering desk copies, office supplies, and membership renewals.
  • Maintain confidential student files.
  • Take minutes for departmental meetings.
  • Process all paperwork for expense reports and check requisitions and purchase requisitions.
  • Arrange paperwork and accommodations for events for the departments, examples: Program Reviews hotel rooms, travel arrangements, etiquette brunches, luncheons, etc.
  • Coordinating faculty's syllabus on the S-drive and storing them on a back up disk.   
  • Promote Franciscan ideals and adherence to the Mission of the University.
  • Provide support to department's faculty including but not limited to typing syllabi, exams, correspondence, etc.
  • Front-line representative for the department.
  • Maintain and update contracts for affiliations with field agencies.
  • Assisting with internal communications for the faculty and students.
  • Assisting with Open houses, posters, and in-house publications for the departments.
  • Maintain budgets for the departments, formerly a function of the Administrative Assistant.
  • Assist Humanities Department with Honor Society awards: ordering plaques and etc.  
  • Performing other services deemed reasonable by the supervisors.
  • Writing work orders for faculty. 
  • Updating the Alvernia website if necessity for faculty. 
  • Facilitating necessary arrangements for Adjuncts as requested per Chairs, for example: parking tags, keys to rooms, ID's, and e-mail addresses, etc.
  • Contacting the correct department to fix equipment in a classroom for the faculty. 
  • Walking to other buildings on Campus and/or driving on short errands.


  • Commitment to the mission statement, core values and goals of Alvernia University. 
  • High school graduate.
  • Proficient in Microsoft Word, Excel, Publisher, and Outlook.

Contact:  Human Resources

Posting Date:  August 23, 2012

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