Billing Procedures and Payment Information

Traditional (day) students at Alvernia will be billed each semester. The Student Invoice will be mailed approximately 30 days prior to the due date to every student who has pre-registered for an upcoming semester.

For further information on billing procedures for the Continuing Studies Programs call the StudentBilling Office at 610-796-8319 or the Continuing Studies Office at 610-796-8228.

Payment due date is normally one week prior to the beginning of classes, and payment must be received on or before that date. Students registering after the due date are required to secure a Student Invoice from the Student Billing Office at the time of registration with payment due immediately.

Students adding a course(s) during the add/drop period are required to obtain an invoice and settle any financial obligations at that time. The amount due on the Student Invoice is the total amount of unpaid charges less any unapplied financial aid or scholarships reflected on the invoice. Unapplied aid is aid for which a student is eligible, but which has not yet been received by the college.

Students may not receive scholarships, grants and awards from all Federal, State, college and private sources in excess of tuition and fees for commuters and in excess of tuition, fees, and room and board for resident students. These scholarships, grants and awards also include, but are not limited to Resident Assistant discount, Student Ambassador Award, employee/dependent tuition remission. See The Office of Student Financial Planning for details.

Interest Free Monthly Payment Option
Education expenses are easier to pay when spread over predictable, interest-free monthly payments. Our Interest-Free Monthly Payment Option, offered in partnership with Tuition Management Systems, is an alternative to large annual or term payments and helps limit borrowing. It is available for a small enrollment fee and includes:

• Convenient, interest-free monthly payments
• 24-hour account access through Tuition Management Systems’ web site
• Toll-free automated account information
• Toll-free personal service Monday-Saturday at 1-888-210-5765

Payments
Checks or money orders should be made payable to Alvernia College. If sent by mail, they should be addressed to: Alvernia College, P.O. Box 7112, Lancaster, PA 17604-7112. Payment may also be made via MasterCard, or Visa credit cards by completing the Credit Card Authorization section of the Student Invoice, by calling the Bursar’s Office at 610-796-8279 or via I.Q.Web

Note: The college reserves the right to cancel a schedule and require a repeat of registration for any student who does not pay his/her invoice by the due date.

Late Charges
A $100 late charge will be assessed on any balance due and automatically enrolled in the above payment plan for the semester in which payment is late.

Past Due Obligations
Past due obligations include, but are not limited to, billing amounts past due for any semester, unpaid room damage charges, library materials or fines, telephone charges and parking fines. Students will not be permitted to register, receive a transcript, grade report, or diploma until past due obligations are paid. In addition, the College reserves its right to submit past due accounts to its collection agent. Collection costs which amount to at least 25% of the outstanding balance, plus past and future monthly service charges as defined above, will be added to any past due balances.

Returned Checks
The return of a check for any reason constitutes non-payment. A $40 fee will be assessed for each check returned, and personal checks will no longer be accepted.

Errors or Disputes
Inquiries concerning schedules should be referred to the Registrar’s Office. Inquiries concerning charges should be referred to the Student Billing Office prior to the due date of the invoice.

Updated: July 1, 2008
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